Google workspace

Ensuring the safety of your Google Workspace (formerly G Suite) information is decisive in protecting it from potential harm or loss. 

It’s imperative to have a backup solution that ensures comprehensive protection for your data, including Gmail, Google Drive, and other components.

This article delves into the top third-party software designed for backing up and recovering Google Workspace data. 

It highlights the key features of each solution and outlines their advantages and disadvantages. 

Our goal is to furnish you with the necessary details to make an informed decision that suits the specific requirements of your business.

BDRSuite – Our Top Pick for Google Workspace Backup

BDRSuite is the most cost-effective and comprehensive Google Workspace Backup & Recovery solution that offers complete information protection for your Google Workspace data – Gmail, Google Calendars, Google Contacts, Google Drive, and Shared Drive. 

This ensures that no necessary piece of data is left unprotected.

BDRSuite’s seamless integration with Google Workspace guarantees a hassle-free reserve experience, allowing you to focus on your core business activities.

Key Features of BDRSuite:

  • Backup and recovery for Emails, Calendars, Contacts, Google Drive, and Shared Drive.
  • Reserve all or specific user documents.
  • Flexible scheduling policies – Every few minutes, Hourly, Weekly, Monthly, etc.
  • Store backups locally (Local disk, NAS, SAN) or on the Cloud (BDRCloud, S3, Azure Blob, Google Cloud, Wasabi, MinIO, etc).
  • Flexible Retention policies to retain data as long as you need.
  • Ransomware protection and recovery capabilities.
  • Restore data at various levels – from the entire mailbox to individual emails or individual files/folders – ensuring you have control over the recovery process.
Google Workspace statistics

As per the latest records, there are over 14.5 million websites currently using Google Workspace in total. 
The numbers are almost 3x more than the 5.3 million domains using Microsoft 365.

  • Restore data to the same or different user mailbox.
  • Centralized Management and Reporting.
  • Built-in encryption & compression for backup data.
  • Meet compliance and regulatory requirements.

Key Benefits of Choosing BDRSuite:

  • FREE Google Workspace Backup: BDRSuite offers free backup for up to 10 Google Workspace users. Safeguard your Emails, Contacts, and Calendars with all the core accretion and recovery features without incurring additional costs.
  • Cost-Effective Backup: Protect your Google Workspace user data at an unbeatable cost of $0.40/user/month for On-premise Backup and $1/user/month for Cloud BackupBDRSuite ensures that top-notch data protection doesn’t break the bank.
  • Responsive Technical Support: BDRSuite offers 24/7 Technical Support and provides prompt assistance.

Spanning for Google Workspace

Spanning for Google Workspace

Spanning, a subsidiary of Kaseya, stands out as a leading provider of standbys and recovery solutions tailored for data within Google Workspace. 

One of Spanning flagship products, reserve for G Suite, is highly acclaimed for its seamless and immediate accretion capabilities specifically designed for Google Workspace applications. 

This encompasses vital components such as Gmail, Contacts, Calendars, Drives, Team Drives, and Sites. 

The solution not only provides robust data protection services but also allows for unlimited accretion of Google Workspace, ensuring comprehensive coverage for organizations using these applications

Features of Spanning Backup for Google Workspace include:

  • Automatically and manually substitute Gmail, Drive, Shared Drive, Calendar, and Contacts with unlimited retention.
  • Tailor retention policies for different types of data.
  • Various restoration choices such as end-user self-service, granular recovery at folder, file, and email levels, label-based recovery, cross-user restoration, and search-based recovery.
  • User-friendly administrative interface providing insights into reserve status, history, errors, suggested fixes, super-admin and help desk admin options, and an immutable audit log.
  • Compliance with SOC 2, GDPR, and HIPAA, utilizing secure information centers that meet HIPAA standards.
  • Compartmentalized access, intrusion detection, application-level security, AES 256-bit encryption for documents at rest, and TLS encryption for data in transit.
  • Detailed audit logs for tracking actions performed by users or admins during the accretion process.
  • Multiple options for restoring G Suite data, including individual user restoration, recovery for multiple users, restoring to specific points in time, search-based recovery, and Drive restoration.

Pricing Information:

Spanning Backup for Google Workspace is priced per user per month/year, and offers customizable cloud retention terms based on information and/or license type. 

For specific pricing details, contact Spanning directly.

Backupify for Google Workspace

Backupify, a subsidiary of Datto, specializes in stand-in and recovery services designed for Google Workspace. 

Backupify ensures continuity and rapid recovery in the face of detailed loss events like unintentional or malicious deletions, application outages, and ransomware attacks. 

Interesting Fact:
Backupify is the leading SaaS backup company right now that is trusted by 180,000 users to back up over 200 terabytes of data. 
Moreover, users rely on this platform to back up around 300 million documents and over 1 billion emails.

The Backupify platform is specifically designed to automate the process for Google Workspace data, facilitating the quick recovery of deleted Gmail emails and Google Drive files. 

In addition to automated backups, Backupify offers a range of features including monitoring tools, compliance measures, data encryption, and other comprehensive document management capabilities.

Key Features 

  • Backupify’s Google Workspace Backup features encompass an automatic stand-in system for various G Suite applications such as Gmail, Contacts, Google Drives, Team Drives, and Calendar information. This process occurs thrice daily and is stored securely in Datto’s private cloud. On-demand backups are also an option. 
  • The system intelligently identifies new users and archives information of users who have departed from the organization. To expedite backups, there is API throttling for Google data requests.
  • Users benefit from unlimited storage space and the flexibility to customize retention periods. The retrieval process is highly granular, allowing searches, restores, and exports from entire domains to individual files or emails. Restoration options include reverting to the original user or a different one. 
  • The service is SOC 2 Type 2 audited, HIPAA-compliant, and boasts geo-redundant storage with the capability to sign Business Associate Agreements (BAA’s). 
  • Data is protected with AES 256-bit encryption during both rest and transit. Single sign-on is supported through OAuth authentication.
  • Customer support is available around the clock, 365 days a year. The system efficiently recovers Gmail, and Google Drive files that have been intentionally or accidentally deleted. 
  • A centralized dashboard facilitates advanced backup restoration and provides previews of activity feeds. Audit logs, uptime/availability service level agreements (SLAs), and documents export are timely delivered. The system handles the backup of large document volumes in terabytes with high processing speed.
  • Regarding pricing, Backupify follows a per-user, per-month/year model, and specific details can be obtained directly from Backupify upon request.

Acronis for Google Workspace

Acronis stands as a leading provider of backup and disaster recovery solutions. 

Through Acronis G Suite Backup, an advanced cloud-based system, you can guarantee the protection and safety of your Google Workspace data.

Moreover, the Acronis Cyber Protect solution provides comprehensive services such as endpoint management, security, email security, data loss prevention, and backup and recovery—all integrated into a single platform. 

Do You Know?:
As of October 2023, 3.9 million malicious URLs were blocked at the endpoint by Acronis.

This unified platform extends its support to back up Google Workspace and another cloud/SaaS applications, employing Acronis’ runVM technology to deliver one of the fastest recovery capabilities available. 

This approach significantly reduces user disruption and ensures seamless continuity in the face of potential data loss incidents. 

Acronis streamlines the setup and accretion configuration process with its cloud-to-cloud approach.

Acronis Cyber Protect offers a range of features:

  • Backup is conducted seamlessly across Gmail, Google Drive, Calendar, and Contacts without the need for a dedicated agent.
  • Backups are stored securely in Acronis’ cloud storage.
  • Facilitates recovery at both file and system levels.
  • Option to execute backups on a virtual server for uninterrupted operations during a disaster, granting precise control over the data recovery process.
  • Utilizes artificial intelligence to thwart unauthorized attempts at file modification and encryption by ransomware.
  • Implements AES 256-bit encryption for each archive in backups.
  • Applies disk-level encryption within Acronis data centers, ensuring the security of stored documents.
  • Conducts authenticity checks and scans for malware to verify the security of backups before initiating the restoration process.
  • Provides detailed reports, customizable widgets, and notifications on the status of backups.
  • Urgent alerts and notifications offer insights into the health of backup operations, enabling effective tracking and management of data.


To sum up, it is necessary to ensure the security of your Google Workspace data by consistently creating backups. 

This ensures that your documents remain safe and can be easily recovered in the event of loss or system failures.

Utilizing reliable backup solutions such as BDRSuite for Google Workspace Backup and Recovery not only provides effective data protection but also proves to be a cost-efficient approach.

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